Job Title: Office Assistant

Status: Non-Exempt/100% On-Site

Job Summary:

This role will play a critical part in keeping our office a positive, welcoming, and productive environment. This position will work with multiple departments across VIN. The Office Assistant should be able to take on a variety of office support tasks, special projects for various departments, and work diligently under pressure.

Essential Functions:

1. Manage and maintain physical and electronic inventory for various departments to ensure accuracy, including relevant communication with VIN staff.
2. Timely packing and shipping items while checking orders for quality and accuracy.
3. Creating computerized invoices and responding to customer inquiries via email and phone on a timely basis.
4. Driving to local shipping facilities to pick up and drop off shipments; communicating with shipping carriers as needed.
5. Maintaining and ordering shipping, office, and conference supplies as needed.
6. Driving to UC Davis to research and obtain documents as requested, including scanning, and emailing as appropriate.
7. Daily retrieval, sorting, and distribution of all VIN mail, and occasional scanning to correct departments.

Knowledge, Skill, and Experience:

1. Minimum education (or substitute experience) required: High School Diploma or Equivalent
2. Minimum experience required: Preferably at least one year of office admin and/or shipping/inventory experience. However, we are willing to train the right candidate.
3. Skills required: Valid Driver’s License; Basic Excel and Math Skills; ability to efficiently learn and apply new software applications (i.e., Ship Station); Good Customer Service Skills; Exceptional Organizational Skills and Attention to Detail; Ability to Problem Solve and Take Initiative.

Typical Working Conditions: Typical office environment including noise levels and teams walking through and sharing workspace; temperature-controlled workspace.

Equipment Used: Computer keyboard and mouse, ten-key calculator, telephone with handsfree headset, copier, scanner, dolly/hand truck, vehicle.

Essential Physical Tasks: Ability to lift 50 pounds, bend, kneel, and work on feet for long periods of time.

Job Type: Full-time

Pay: $15.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Davis, CA 95616: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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