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April 6, 2015 (published) | January 9, 2017 (revised)
Peggy Hall; Charlotte Waack; Debbie Friedler

A slide can be an image, a collection of images, text, a chart, a table of data, a graph, or a short video. They can have audio or have animation. There are several options for your slideshow content.


Cover Slide

Slideshows will begin with a cover slide to introduce the topic and presenter.
For a Real Time Session slideshow, this will include:

  • Course title
  • Real Time Session number: Topic
  • Presenter's name and credentials

    Backyard Poultry Medicine
    RTS 1: Basic Handling and Husbandry
    Lynn Luna, DVM, MAM

For a Rounds slideshow:

  • Rounds Topic
  • Presenter's name and credentials

For a course library slideshow:

  • Course title
  • Topic
  • Presenter's name and credentials

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General PowerPoint Presentation Design

  • If you use a PowerPoint theme, choose one that has a very small border - you want to have as much space available for your content as possible. 

  • The slide background color should be either very light or very dark in order to provide good contrast with the text color.  If you choose a dark background, we recommend that your text be white.  If you choose a pale background, black text will provide the best contrast.

  • We recommend you use a non-Sans Serif font, such as Arial, Tahoma, or Calibri.  Serif fonts have delicate curls or joins that fade out when the text is displayed in a smaller context.

  • Add a copyright notice to every PowerPoint slide, e.g. "(c) Peggy Hall 2014" We like to use a smaller font size (e.g. Arial 16) for this.


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Recommendations for Slide Content

Audio Recording

You can add an audio recording to a PowerPoint slide. This is typically done when the instructor wishes to pre-record the lecture and just be available for answering questions during the real time session.  Your facilitator will turn the PowerPoint presentation with pre-recorded audio into a series of short videos.  The videos will be played during the webinar and the transitions between videos can be used as an opportunity to check for and answer questions from the participants. If you are interested in pre-recording your lecture, please consult with your course facilitator.  Pre-recording a lecture takes additional time and you will need to get your PowerPoint presentation finished much earlier than if you planned to do your presentation "live." 


  • Acceptable file formats for videos intended for the course library include: *.avi, *.wmv, *.mp3, *.mp4, and *.mov.
    Please do not send a Windows Live Movie Maker project (*.wlmp) file. This type of file does not contain any videos, it just contains a list of videos in Windows Live Movie Maker project. Please export your videos from the Windows Live Movie Maker project to one of the aforementioned video file formats.

  • For the real time session, these should be short videos - 3 minutes or less.  If you have longer videos that you would like to share with the course participants, talk to your course facilitator about adding them to the course library.

  • If you do not own the video, you will need to acquire written permission from the owner (see Requesting Copyright) for VIN/VSPN CE to use the video.  

Images, Charts, Tables, and Graphs

  • If the background is going to show around the image, chart, table, or graph (it is not a 4:3 ratio in size) and you are using a PowerPoint theme, you can remove the theme design so it doesn't detract from the image, chart, table, or graph.
    • In the PowerPoint Design panel, select Format Background, then select either Solid Fill or Gradient Fill and the color you want for your background.

  • Resize the image/chart/table/graph as large as you can make it on the slide.  

  • If you include a chart, table, or graph from a journal article, please include the reference for that article on the slide.

  • For Images - if you want to point out some particular aspect of the image, use PowerPoint to add arrows.  Make the arrows in a color that is in high contrast with the area of the image where the arrow will be placed. Also set the line weight on the arrow to at least 3 pt so it will be easily visible.

  • For Images - If you do not own the image, you will need to acquire written permission from the owner (see Requesting Copyright).  Use PowerPoint to add the copyright text (e.g. "(c) Peggy Hall 2015") to the image.

  • If an image is in the public domain, it can be used without requesting copyright as long as you include credit to the original institution and contributer.  For example, images taken from a government website such as the CDC.


Poll prompts need to be included as part of the real time session slideshow.

  • Place the poll title, poll question, and the 2 or more poll question answers on the PowerPoint slide.

  • In the PowerPoint notes for the slide, designate which answer, if any, is correct. 

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Repeat Courses

Your course facilitator will send you a copy of the PowerPoint from the previous run of the course. Modify the PowerPoint as you deem necessary and return it to your course facilitator.

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Submission Guidelines

Please send your PowerPoint to your course facilitator before the submission deadline specified by your course facilitator. If the PowerPoint presentation are too large to send as an email attachment, talk to your course facilitator about using file sharing software such as Dropbox to transfer the file(s).

Please email your course facilitator and include in the body of the email

  • Course code and title OR Rounds topic and Rounds date.
  • List the name of the PowerPoint file.
  • Indicate how the PowerPoint is being delivered to the facilitator (Dropbox link, shared folder, email attachment, or other).
  • Indicate either the section of the library you want the slideshow placed in, or the CE Real Time Session or Rounds Real Time Session where the slideshow will be used.


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