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Instructor Setup
November 20, 2013 (published) | July 2, 2015 (revised)
Peggy Hall; Charlotte Waack; Debbie Friedler

Before becoming an instructor for VIN/VSPN there is an initial setup process and paperwork that will need to be completed.

  1. The course facilitator will discuss with you and help you determine the following information:
    • Course topic
    • Course title
    • Session duration - 1 hour (Rounds), 90 minutes (typical VSPN CE), or  2 hours (typical VIN CE).
    • Approximate dates - time of year, day of week
  2. VIN/VSPN Member - If you will be teaching a VIN/VSPN CE course but are not yet a VIN/VSPN member, your facilitator will assist you through the registration process.

  3. Payment - An instructor's stipend is calculated based on the course credit hours plus a small bonus added per course credit hour per number of paying participants enrolled in the course.
    A stipend estimate will be provided by the course facilitator once an approximation of the course credit hours has been determined. The stipend will be paid upon completion of the course, approximately 2 weeks after the course closes.    

  4. ICA/W9 - If you are not an employee of VIN/VSPN then you will need to have an Independent Contract Agreement (ICA) and W9 on file with VIN Accounting. Your facilitator will contact you with the necessary forms should you need them.

  5. Payment Options - Instructors will also be given the opportunity to choose their payment option: mail, electronic deposit (continental US only), or wire transfer. Your course facilitator will work with you to setup your payment option.

  6. Curriculum Vitae (CV) - All instructors need to turn in a current CV that includes speaker contact information, education and credentials, work experience, teaching experience, publications, and past speaking engagement history.
    The majority of VIN and VSPN CE courses are submitted to the American Association of Veterinary State Boards (AAVSB) for approval by the Registry of Approved Continuing Education (RACE) Committee. RACE has specific standards for CE and how we submit the application for program approval. We also submit all practice management courses to the VHMA (Veterinary Hospital Manager's Association) for approval for CVPM (Certified Veterinary Practice Manager) credits.
    Depending on the RACE requirements for your particular course, your facilitator may request that you provide three (3) letters of recommendation from diplomate veterinarians within the same college/academy of the topic you will be teaching.
    For RACE recommendation forms, see RACE Presenter Recommendation Form.
  7. Lecture Format - Instructors are offered two methods of delivery for their Real Time Session lecture:
    1. All  Live Audio - The lecture is delivered via audio live, much like lecturing at a conference.
    2. Both Pre-Recorded and Live Audio- A mixture of both methods of lecture delivery. Usually the presentation is recorded on a Power Point presentation, and the participants questions are answered via live audio.

    Your course facilitator will talk with you about presentation modalities: audio, text, or a combination of both.
    1. Audio and Connectivity - Internet connectivity is key to producing consistent sound quality. Audio works best with a consistent high speed cabled connection. Please avoid using audio broadcast with a wireless or dial-up connection if possible.
    2. Microphone Headset - If you do not have a microphone headset, the facilitator will arrange to have a microphone headset shipped to you.
    3. Zoom Demonstration - If you are a new instructor or haven't taught in a while, the facilitator will arrange a demonstration of the CE course area layout, message boards, and Zoom classroom. You will learn about the teaching modalities and the materials you will need to turn in for each type of presentation.

  8. Real Time Session Experience - Facilitators will make arrangements for new instructors to attend a Real Time Session so as to gain experience with the online class format. Instructors should also be prepared to take the CE Practice Session to experience what the student will see when a course is delivered. Experienced instructors can opt out of this activity.

  9. Instructor Biography - We provide an informal instructor biography for every CE instructor. This is an informal information page that is available to the course participants and general public. The biography is important as it allows the student of a course to better relate to the instructor.
    • If the instructor already has an instructor biography on file with VIN/VSPN CE, the facilitator will ask the instructor to review his/her biography and provide updates.

    • If the instructor does not have a biography with VIN/VSPN, the facilitator will send the instructor a form to fill out and return so an instructor biography can be created. For more information, see Preparing Your Biographical Sketch.