We create tools and services focused on streamlining practice management, enhancing patient care and strengthening client relationships… because you deserve some balance.
Veterinary work is hard. We're here to support you with services to provide more time for your personal life, a thriving practice with financial stability, and renewed bonds with your clients and patients.
VetTools, for the work you love.VetTools enriches your client communications and improves efficiency across your practice. Link your practice management software with the VetTools system and you can fill your appointment schedule using VetConfirm appointment communications, strengthen your practice's online reputation with VetClout, and access everything from patient records with VetRecords to your reference labwork results - anywhere, anytime, from your desk, to your phone, to your couch.
PetTools, for the pets you love.PetTools strengthens bonds with your clients and empowers them to be active participants in their pet's health. Add PetSites to your website and Facebook and watch your clients schedule appointments with PetVisit, print vaccination certificates with PetPassport, and view PetRecords from anywhere. Educate and motivate your clients with targeted PetCampaign communications and get patients back into your practice with customizable email and text message PetMinders reminders.
eVetSites, for the clients you love.
eVetSites provides veterinary website design and hosting to veterinary health care providers. Inspired by the VIN community ... part of the VIN family. At eVetSites we work closely with you to help you design and create a professional and informative online presence that communicates your unique practice image. eVetSites veterinary website builder is easy, flexible and most of all, affordable - No Contracts, No Sign-Up Fees, No Hassle.
Paul Pion is the co-founder and president of VIN. Paul and John Dean founded VINx to help VINners build, grow, and nurture their bond with the clients they serve. Their idea was to offer communication and management tools to veterinary professionals in VIN's trusted setting, where their clinic data would only be used for the benefit of that clinic and to grow and enhance medical knowledge for the profession. Paul consults with and acts as an advisor to the VINx team to help ensure that VINx services are in line with VIN's mission and meet (or even better, exceed!) VIN members' expectations. Paul's input on prospective new VINx features and tools from a veterinarian's standpoint is invaluable. He is married to Carla Weinberg, and has three children (Luca, Joel, and Silke Michelle).
John Dean co-founded VetVision with Paul Pion in 2006, which became VINx in 2013. Paul and John Dean founded VINx to help VINners build, grow, and nurture their bond with the clients they serve. Their idea was to offer communication and management tools to veterinary professionals in VIN's trusted setting, where their clinic data would only be used for the benefit of that clinic and to grow and enhance medical knowledge for the profession. John now leads VINx and handles escalated support.
A former hospital manager with a long and affectionate history with the veterinary world, Carrie wears a lot of hats at VINx. She creates and manages our PetCampaigns and pet owner newsletters, channels her obsession with reminders to manage and enhance the VINx reminder system, and uses her extensive experience to help define, develop, and launch features and services designed to strengthen relationships between veterinary practices and their clients. Her favorite part of her job is helping veterinarians and their teams solve their practice challenges with VINx solutions. Carrie lives on a small farmette in the country with her beloved menagerie of pets, is a self-professed bookworm (mystery/thriller, please!), and considers every day she doesn't trip on a Beagle to be a triumph.
Tony is a 2012 Colorado State University graduate from the combined DVM/MBA program and does his best to support eVetSites, VINx, veterinary students, interns and recent graduates on VIN. He has been working in the veterinary community for 10 years and spent his previous life dabbling in engineering and corporate finance. His professional interests include small animal and exotic medicine, advocating for internship quality control, and providing guidance on income-driven student loan repayment programs. He enjoys spending time with his wife Audra, a small animal internal medicine specialist practicing in New Jersey, as well as their two back-alley street mutts Oakley and Herbie. In a recent move to NJ, they had to part with a notorious tortoise named Leo, who now occupies a rather large territory in Arizona. During other rare instances of free time, you might find Dr. Bartels on the ice as a goaltender or fly fishing anywhere travels take him.
Jose Galvan uses his fifteen years experience in the technology field to help eVetSites clients build and manage their online presence. He enjoys a vegan lifestyle with his wife and three children, and he loves NASCAR, science fiction, and heavy metal music.
Crystal's college background in Graphic Design and Advertising make her a great fit for the eVetSites team. She started helping practices to customize their websites in January of 2010. She also builds new templates for eVetSites members, helps with tech support when needed, gives orientations, completes content transfers, and much more. She lives in Indiana and is a mother of 3 teen boys (Austin, Michael, and Hunter) and 3 fur babies (Rothy the Basset Hound, Lily the Lhasa Apso, and Dakota the Black Cat). In her free time she loves to do photography and couponing. Her Basset Hound Rothy loves the camera and you will find many of her images in the image banks for use on your eVetSites website. Her goal is to make every eVetSites website the best it can be!
Bahaar's background working in a veterinary hospital and in support for practice management software made her an ideal addition to the VINx team. She is the friendly voice who is there to help VINx users with everything from training to support. Bahaar enjoys the human side of her job as well as getting her geek on when providing technical support. In her free time, Bahaar is a "book junkie" and loves to read as much as she can. Her idea of a relaxing day is hiking at the beach, and thanks to a recent birthday gift from her fellow VINx team members, she now considers herself a wine collector (we've told her that a few bottles of wine in a basket doesn't constitute a "collection"). Bahaar is very close with her wonderful family and is owned by an adorable senior Terrier mix named Benji.
A former veterinary technician, Katie has been active in and passionate about the field of veterinary medicine for most of her adult life and feels it suits her just perfectly. She's worked just about everywhere in a veterinary practice, from the surgery suite to the front desk to training co-workers, and her veterinary background helps her to quickly understand and address VINx users' needs and challenges. Katie, her boyfriend Steve, and their action-loving Boxer mix Maddison enjoy a variety of outdoor activities, especially hiking and fishing. When the weather gets too cold for even ice fishing, she enjoys crafting projects - some of which, according to Katie, "didn't turn out half bad." (We think we may have seen some on Etsy in the "not half bad" section).
Raelene, aka "Rae" is our newest VINx team member. A RVT for nearly 30 years working in small animal, equine, mixed and specialty practices as everything from tech to manager, not much in the veterinary world phases Rae! The I.T. side is new to her, though, so she's excited to learn the VINx ropes. Rae loves to spend time with her husband and family enjoying the outdoors – fishing, hiking, and all sorts of activities. She also enjoys indoor hobbies like making crafts and cooking. Rae and her husband share their home with five dogs and seven cats – the joke around the house is that the fur-babies outnumber the human babies at a 4:1 ratio, so clearly math is to blame (not to mention kids who don't take their critters with them when they grow up and leave home). Welcome aboard, Rae!
As a veterinary technician for 20 years, Erica has seen pretty much everything that happens in practice. With a well-rounded background in almost all aspects of the hospital, she brings an understanding of the day to day struggles that occur. She is excited to be working with the VINx team and getting to help practices improve their client relations and balance their time. Erica and her husband love anytime they get to fish. Throughout the year they frequently take advantage of the warm year-round gulf coast weather by kayaking, surf fishing, pretty much anything that involves water. Erica and her husband are owned by Goldens who insist on going to the beach at least once a week. When not in the water, Erica loves to garden and is turning her backyard into a serene tropical oasis.
Jordan is our go-to strategic marketing resource helping us with everything from content development to brand identity and all the little details in between. Don't get her started on brand consistency because she will happily tell you being a serial observer can come in handy even if it means going over every feature with a fine-tooth comb. An animal lover and beekeeper (VINx team members can attest that her bees make the finest honey in Southern California!), she thrives on finding the best way to share our story and utilize our features for the benefit of the VIN community. Jordan is happiest outside, whether it be learning from her bees or going on an adventure with her dog Zoe.
Michael is here to help not only the eVetSites member but also the eVetSites team do the best we can to support our users. Michael has been working in the veterinary community for over 30 years, the last 12 years with the Veterinary Information Network. A native Californian who now lives in St. Louis with his family, his wife Laura, his daughter Makenzie, his son Adam (away at Furman University)and 2 furry kids. Michael travels for VIN and the many veterinary conferences that VIN attends, and sometimes the newest member of his family Wallace the Corgi travels with him to the shows. Outside of the eVetSites and VIN responsibilities, Michael spends time in his garden, attempting to watch the top 500 movies of all time and on occasion driving jeeps in Lake Tahoe.
Originally hired as an intern for VIN's Membership Services support staff in April 2005. Throughout the last 9 years, Viki has supported many facets of VIN, including a couple of years in the tech/content teams department. Viki was very excited to join the eVetSites team in October 2013. She enjoys the interaction and ability to help members who call in. She provides tech support, orientations, and many other helpful things. She has a mixed Lab Retriever named Star. She loves working on the family farm and spending time with her large family. She loves kids and loves to help out friends and family with their kids when she is not providing great tech support.
Tammy started with VIN in 2008 as a content coordinator and has recently started spending more of her time helping the eVetsites members get the most out of their websites. She enjoys her role with tech support, specifically, providing orientations to our members. She's learned lots of tips and tricks over the years and would love to share them with you! Like the rest of the team, she enjoys providing support in each step of the web building process - there is no question to big or small - if she can't answer it for you, she will find the person or resource that can best help you. When she's not working with the eVetsites and VIN teams, she enjoys spending time with family, friends, and their human and fur babies. She also loves to travel, go to live music events and dancing!
Megan has a degree in Zoology and has worked in the veterinary community for 10 years, the last 6 as a member of the VIN family. She has been a part of the VIN membership services department since 2008 and joined the eVetSites team at the beginning of 2015. She is excited to interact with users and help them perfect their websites. When she's not working, she can usually be found on an outdoor adventure with her husband, Kevin, and their American Eskimo pup named Mango. She enjoys photography, crafting, making a mess in the kitchen, and cuddling her rescue cat named Kiwi.
Email inquiries and support requests can be directed to: firstname.lastname@example.org
VINx is part of the VIN family, we stand behind VIN's pledge to you:
Your data is yours. We will never sell your data or use it for marketing. You control the use of your data to help you, your practice, and your patients, or to help advance veterinary medical knowledge.
VINx develops services that streamline practice management and enhance patient care while increasing the value of your veterinary services and improving your practice's performance. The VINx suite of services include:
VINx, because you deserve some balance.
VINx services are compatible with AVImark, Cornerstone, Intravet, Impromed Infinity and VIA.
Not using one of these software systems? Please contact us; we'll be happy to get in touch if we can offer you service in the future. And in the meantime, you can still enjoy VetTools' Online Presence features!
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Security Policy OUR SITE IS SECURE. We use the latest in secure sockets technology (SSL) and your personal information is encrypted.
Refund Policy Our goal is your satisfaction. Refunds are considered on a case by case basis. Please contact the VINx office at 800-454-0576 to discuss your refund request. If you want to cancel our agreement, please CONTACT US BY PHONE – 800-454-0576 , EMAIL VINxSupport@vin.com. ANY UNUSED FUNDS FOR PRE-PAID SUBSCRIPTIONS WILL BE RETURNED WITH A SMILE.
Shipping policy When you sign up for VINx, you will receive your information packet BY EMAIL within 3 days.
Collection of Information by Third Party Sites Our site may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites' privacy notices as we have no control over information that is submitted to, or collected by, these third parties.
THIS IS A LEGAL DOCUMENT BY YOU (LICENSEE), AND VIN (we, us, or our). PLEASE READ THIS AGREEMENT BEFORE USING THE SOFTWARE AND THE SERVICES. BY USING THE SOFTWARE, YOU INDICATE THAT YOU HAVE READ AND UNDERSTAND THIS AGREEMENT AND AGREE TO ACCEPT AND BE BOUND BY IT. IF YOU DO NOT AGREE WITH THIS AGREEMENT, DO NOT ACCESS THE SOFTWARE.
THIS SOFTWARE LICENSE AGREEMENT ("License") is entered by and among you and us. It is made effective as of the date you access the services (the "Effective Date") to which you have subscribed (the "Services"), and shall apply to any services you subscribe to in the future (all included in the term "Services", and this Agreement becoming effective as to such services as they are accessed). Click on the following links to go directly to the relevant License sections:
By clicking below, you confirm you have read this License, that you understand the terms therein, and that you agree to be bound by them.
ARTICLE I: SCOPE OF LICENSE
Section 1.01 -- Grant of License: We grant you a non-exclusive and non-transferable limited license to utilize the Service by accessing the Software and related user's guide if any ("Documentation") during the License Term for the sole purpose of providing your clients ("Clients") and their pets with better veterinary medicine. The term "Software" is defined as the executable code which drives the Services we make available to you (whether now, or from time to time).
Section 1.02 Delivery & Acceptance: Depending on the nature of the Services, we will either give you the ability to download the Software directly, or we will load and make the Software available for access (in either case, defined as "Implement" or derivation thereof), to or on a single computer at each Location (such term defined as the one or more hospital(s) or clinic(s) named in the PetSites registration application ("Registration") you completed, or as may be added/changed from time to time). Once Implemented, the Software shall be deemed delivered and accepted by you.
Section 1.03 --Technical Specifications: You agree to maintain the minimum technical requirements as stated in the Registration at your own cost. We may modify such requirements upon sixty (60) days notice to you. It shall be your responsibility to meet any new requirements at your own cost.
Section 1.04 -- Authorized Use: You shall prevent anyone from accessing the Software or Documentation who is not an employee of yours specifically authorized to: (a) access it for the purpose for which the Services were subscribed; (b) train other employees on its use; or (c) demonstrate its performance, utility, and function. These purposes shall be the only authorized uses of the Software, and you shall not allow any other use by anyone.
Section 1.05 -- Site Only: You will use the Software only for serving Clients of the Location. You may utilize the Services remotely, using your own telecommunication means to access the Software via a modem or similar device. Except for such access, you will not allow any other remote access.
Section 1.06 Data Access and Privacy: To provide you with Services, we will need (a) ongoing remote electronic access to a computer at your Location which holds all of your Client and pet data, including their medical records (collectively "Data"), and (b) periodic transferring of Data to us. You agree to provide us such access, and consent to the transferring of Data. You understand that your failure to allow ongoing and continuous access will prevent you from using the Services, and make any information retrievable by you (and your Clients, if such option is selected by you) from the Software wrong and/or inaccurate. You also agree that the transferred Data may reside either on our company's servers, or on the servers of Veterinary Information Network, Inc., our technology and veterinary medicine partner company ("VIN"). Whether Data is transferred to us or VIN, we confirm that as between us, VIN, and you, Data belongs to you, and is provided to us or VIN only on the following conditions: (a) that we encrypt or otherwise protected it when transferred; (b) that wherever it resides, it be safeguarded with data security protocols that meet or exceed industry standards; (c) that it be disclosed to our or VIN's personnel only on a need-to-know basis; (d) that we use any information that identifies individual Clients only to provide Services and support the Software; and (e) that we may use any information that does not identify individual Clients only for veterinary medicine research conducted at VIN's direction. We specifically confirm that Data may not be shared, sold, rented, or otherwise disclosed to anyone by us or by VIN except as provided for above, irrespective of whether or not it identifies individual Clients (e.g., we will not provide Data to any distribution, marketing or pharmaceutical companies).
Section 1.07 -- Service & Support: We will provide you with telephone and e-mail support for technical issues at no charge. You will provide all support to Clients who require technical assistance with usage, if any, of the Software. We will respond to your requests for support during our normal business hours.
Section 1.08 Client Communications & Content: We will not make any contact with Clients except as may be directed and authorized by you. You are solely responsible for obtaining individual Client consent prior to utilizing the Services on anyone's behalf, although we will assist you in obtaining such consent through a "click-to-accept" agreement on Client's first access to any of the Software. You are responsible for all data entered into the Software (including its accuracy) and for any communications sent to Clients using the Services. You are also responsible for meeting all applicable federal, state, and local laws and regulations pertaining to this License, for communicating with Clients, and for the practice of veterinary medicine.
ARTICLE II: PAYMENT
Section 2.01 Fees & Taxes: You agree to pay the fees for all Services subscribed to now and in the future. We may increase fees only by providing you at least ninety (90) day notice. You agree to pay any taxes related to the Software and Services.
ARTICLE III -- TERMINATION
Section 3.01 -- Termination Limitations: This License may only be terminated as provided under this Article III.
Section 3.02 Term & Termination: This License shall be valid from the Effective Date though the subscribed term, and shall continue thereafter on a month-to-month basis ("License Term"). Either party may terminate it at any time, with or without cause, by providing one month's notice to the other party.
Section 3.03 -- Destruction of Software upon Termination: Upon termination or cancellation of this License, you agree to destroy all Software provided to you under this License, and you agree to confirm that in writing if asked.
Section 3.04 Data on Termination: Upon termination or cancellation of this License, you will have access to your Data for a minimum of 60 days. It is your responsibility, at your sole cost, to make copies of any Data for your use prior to end of such 60 day period.
ARTICLE IV: WARRANTY
Section 4.01 -- Warranty: We warrant that the Software shall perform as represented in the Documentation, that the services we provide will be performed on a best efforts basis, and that we will conform to the standards generally observed in the industry for similar services.
Section 4.02 -- Original Development: We also represent and warrant that we own the Software exclusively and that it will not infringe upon or violate any patent, copyright, trade secret or other property right of any third party.
Section 4.03 -- WARRANTY LIMITATION: THE FOREGOING WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE AND WARRANTIES OF MERCHANTABILITY.
Section 4.04 -- Indemnification: We will indemnify and hold you harmless against any liability arising from our negligence related to, or from any claim against you by any third party for, violations of trade secrets, proprietary information, trademark, copyright or any patent rights resulting in your use of the Software. If your quiet enjoyment and use of the Software is disrupted as a result of a third party claim, we will perform one or all of the following actions within one year of the date such third party's claim is discovered by you and communicated to us in writing:
(1) Replacement: Replace the Software by Implementing a non-infringing software product of equivalent functional and performance capability of the Software;
(2) Modification: Modify the Software to avoid the infringement without eliminating the main functional and performance capabilities of the Software as described in the Documentation;
(3) Obtain License: Obtain a license from the third party claiming infringement for your use of the Software;
(4) Termination: Terminate this License without further obligation to you.
The above requirement for us to indemnify and hold you harmless shall your only entitlement to indemnification and hold harmless from us, regardless of the legal theory under which a claim may be brought for such remedy.
Section 4.05 -- Backup: Although Data may be transferred to us or to VIN, you understand that such transfer is not to be relied upon as a back-up service for Data. We will not, and do not, provide such services. You shall be solely responsible for maintaining proper back-up of Data at your own expense.
ARTICLE V: INTELLECTUAL PROPERTY & DAMAGES
Section 5.01 -- Ownership and Title: Title to the Software and Documentation including ownership rights to patents, copyrights, trademarks and trade secrets therein shall be our exclusive property.
Section 5.02 -- Reverse Engineering: You will not reverse engineer, disassemble, or decompile the Software, or derive source code from it.
Section 5.03 -- Confidentiality: You understand that the Software and the Documentation may contain information that may be trade secret and proprietary to us. You agree not to disclose such information except to those we have expressly authorized to receive such information. You will not remove or alter any copyright notices or proprietary legends affixed to the Software.
Section 5.04 -- Copies: You may not copy the Software and Documentation for any purpose, and you may not allow anyone else to do so, without our prior written consent.
Section 5.05 -- Indemnification: Except as provided in Section 4.04 above, you will defend, indemnify and hold us harmless against any damages or liability we suffer that arises from your use, and/or your Clients use, of the Software or Documentation (including but not limited to any liability arising from inaccurate Data, and from your failure to allow Access as required under section 1.06 above)
Section 5.06 -- Limitation of Damages: You agree and understand that we will not be liable for any lost profits, or incidental or consequential damages resulting from, or arising out of, our Implementing the Software, or your access or use of it (or your Client's access or use, as may be relevant). Neither of us shall be liable to anyone for any failure to perform obligations under this License because of circumstances beyond our control, including (without limitation) natural disaster, terrorism, labor disputes, war, declarations of governments, transportation delays, computer or telecommunications failure, or misuse of the Software or Documentation by you or your employees, agents, or Clients.
Section 5.07 -- Continuation: The terms and provisions of this Article shall survive termination of this License.
ARTICLE VI: MISCELLANEOUS
Section 6.01 -- Cooperation: You agree to reasonably cooperate with us, and provide assistance, to allow us to meet our obligations under this License.
Section 6.02 -- Assignments: You may not assign your rights under this License without our prior written consent.
Section 6.03 -- Entire License: This License contains our entire understanding and supersedes any prior verbal or written agreements between us concerning licensing of the Software or the Services.
Section 6.04 -- Equitable Remedies and Waiver: You understand and agree that since damages at law may be an inadequate remedy, we have the right of specific performance, injunction or other equitable remedy in the event of your breach of this License. Waiver of breach of this License shall not constitute waiver of another breach. Failing to enforce a provision of this License shall not constitute a waiver or create an estoppel from enforcing such provision.
Section 6.05 Amendments; Modifications; Severability: Waivers, alterations, modifications or amendments of a provision of this License shall not be binding unless made in writing and signed by an authorized representative of both parties. If a provision of this License is rendered invalid, the remaining provisions shall remain in full force and effect.
Section 6.06 -- Governing Law & Arbitration: This License is governed by the laws of California and venue shall be any state court of proper jurisdiction in Yolo County, or federal court of proper jurisdiction in Sacramento County. Any controversy or claim arising out of or relating to this Agreement, or breach thereof, shall be settled by arbitration in accordance with the commercial Arbitration Rules of the American Arbitration Association, before a single arbitrator, in Davis, California. Judgment upon the award rendered by the arbitrators may be entered in any court having jurisdiction thereof. Only an arbitrator well versed in technology matters generally, and Internet technology specifically, shall be qualified to hear the dispute.
Section 6.07 -- Notice: Notices shall be in writing and shall be deemed delivered in person when delivered by courier or mailed postage prepaid by Certified or Registered Mail, Return Receipt Requested, to the following person and address: If to you, then to your attention at any Location; if to us, to the attention of "Legal Department" at the contact address reflected on our web site www.vin.com/vinx. Notice shall be deemed given on the date of receipt, as evidenced in the case of Certified or Registered Mail by Return Receipt.
Section 6.08 -- Relationship of the Parties: Our relationship is that of licensee and licensor. Nothing herein shall be construed as creating partnership, employment relationship, or agency relationship between us, or as authorizing either party to act as agent for the other. Each party maintains its separate identity.
Section 6.09 -- Litigation Expense: In the event of litigation or arbitration arising out of this Agreement, each party shall pay its own costs and expenses of litigation and arbitration, including attorney fees (excluding fees and expenses of arbitrators and administrative fees and expenses of arbitration). It is the express intent of the parties that neither side be awarded any attorney fees, regardless of who is deemed victorious.